N&UEL EXTERNAL GALA ENTRY FORM (Google Forms – online entry only)

Instructions:  Newham & UEL Swimmers wishing to enter external competitions MUST use this online form to submit their competition entries.  Paper copies or emails will NOT be accepted unless specifically instructed for that event.

 

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IMPORTANT:   Please read these notes below if you have not previously completed the Club’s online competition entry process.

  • Your form MUST be completed AND online payment made before the advertised deadline date.    
  • The events and deadline dates are advertised in the Calendar of Events.
  • The club deadline date will always be EARLIER than the date advertised by the Club that is hosting the gala; this is to give the Head Coach and Club Volunteers the opportunity to process and submit all of our swimmers’ entries before the gala gets full up.   Therefore, we strongly recommend that you aim to complete your entry a minimum of 48 hours before the deadline date; this will avoid a last-minute rush.  Late entries or entries without payment WILL NOT be processed.
  • Go to www.swimmingresults.org/biogs to find your number and check your times.
  • By completing the form and entering the payment date on the form, you will be asked to confirm that you have paid for your/your child’s gala entries in full by bank transfer to:
  • N&UEL SC, Barclays Bank plc, sort code: 20-67-88, account no 50281808. Please use as reference ‘Swimmer’s Name & Gala Name’.
    ENTRIES WITHOUT PAYMENT WILL NOT BE PROCESSED.
  • If you need to enter more than one competition, or for more than one child, you will be able to complete and submit the form as many times as required for each individual entry.
  • If you have missed the deadline, it is unfortunate.  Please DO NOT submit your child’s entries directly to the hosting club as it causes the other Club and their volunteers more work and extra expense to process individual applications.
  • Please note that you will need to take a print out or note of your entries before you submit your completed form.  You will also NOT receive a confirmation email that your form has been successfully submitted.  We will publish all entries after deadline and you will have 24 hours to check and report any issues.  Thank you.

 

Q:  What are “qualification times” or “QTs”?

A:  Some competitions will require the swimmer to prove that they have/have not swum faster than the advertised “qualifying times”.  For example, for Essex County/ECASA , Regionals and Nationals, the swimmer must have competed and gained a fast enough time to be able to eligible to enter the County Championships. (The Head Coach will usually notify the swimmer that they have achieved a qualifying time and in which event).   Some competitions, however, are aimed at swimmers who have not yet achieved fast enough times and they will advertise an upper limit, which means that swimmers who are faster than that time should not enter that event.  However, they can consider entering a longer event, eg, a 200m or 400m swim or another stroke that they have not previously qualified in.  The swimmer should seek advice from their Coach if they are unsure of which events to enter, but this should be done well in advance of deciding to enter the competition as the Coach will  not be able to discuss this with the swimmer or their parent on the deadline date for their entry.

You should check if the event is “Short Course (SC) – which is 25-metre pool length; or “Long Course (LC)” – which is 50-metre pool length as you may need to convert your QT on the entry form to/from a 25m to a 50m time.  If so, you MUST use the London Swimming approved Equivalent Time Conversion (downloadable software).  Your entry will be rejected automatically if you have not applied the correct conversion formula.

You can check the link below to see the qualifying times and conditions for Essex County Age Group Championships:

 

2016 Essex County ChampionshipsAge Group Qualifying Times and conditions